Site Evaluation – Notification letter
Complete this section to
initiate the sending of site notification letters to the 4 closest stores. This
process allows immediate issuance of letters to begin the notification period
while you continue to analyze the proposed property. A copy of this information
is submitted to the Site Development and Approvals Department for issuance of
letters. Upon submittal, a confirmation number will appear in RED text at the
top of the form. You will receive an initial email also outlining this
confirmation number. Following shortly after, you will receive an email with a
PDF copy of the submittal. Note, completion of the Notification Letter section
will only prompt the sending of notification letters. SREC will not be notified
of this potential site for negotiation until the Site Evaluation Mode section is
completed in full. You may choose to submit the entire site evaluation, which
will also prompt the sending of the notification letters and notify SREC.
Refer below for field direction and definition.
| Section 1 - Development Agent/Franchisee Information |
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Select the DA contract number that will support this potential location by clicking on the down arrow and using the scroll bar at the right. For convenience, after clicking on the down arrow, you can type in the first letter of the name you are looking for, which will scroll to the first listing in alphabetical order for the letter entered. Enter in the store number that will be assigned to this location. If this is a location that does not have an associated franchise number (spec location), enter 0 into this field. DO NOT make up a franchise number or enter in another franchise number that will not represent this location. If a store is relocating or expanding, enter in the existing franchise number. Enter in the satellite number that is being submitted. This box is enabled by checking the Satellite location box within the Approval box within Section 2 (Location). Example of a satellite number would appear as 2345-1, 2345-2. See section 2 for a definition of Satellite locations. If a location is being submitted through the site evaluation and there is not yet a franchise number or franchisee, then the user will populate the store number box with a “0”. A Store Type selection box will appear, allowing the user to select either Awaiting a Number, Spec Lease or Relocation. The DA will choose Spec Lease if requesting that this lease be negotiated and signed without having a store number assigned. In the event that the DA can not find a franchisee for this location prior to occupancy, they agree to take responsibility for the location. A spec lease should not be used to relocate an existing store. A DA is required to submit the Speculative Lease Request form to receive the necessary approval to move forward with this location as a spec lease. To access the form, you can click on the link provided within the site evaluation which will direct you to the form in the leasing section of the document center or you can access SUBWAY Partners™ and search Speculative form through the search option. Awaiting a store number should be used if a site is being submitted but the franchise agreement has not yet been finalized. Select Relocation if this site will be assigned to an existing store that plans to the relocate, but the exact store has not yet been determined. Enter the full name of the Proposed Franchisee for this location. You should enter in the name of the primary franchisee. |
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| Section 2 - Location |
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Located In refers to the business name of the location where the SUBWAY® Restaurant will be located. Example : IGA Crossroads is the name of the grocery store where the SUBWAY® Restaurant is located. Big Box Store# is the number assigned by location corporation/owner. This number is not assigned by SUBWAY® and/or their affiliates. Example: BJs Wholesale Club # 100 Enter the full Street Address of the proposed location. If you do not have a street number, please provide a cross street and or the coordinates to ensure an accurate plot of the proposed site. (See longitude & latitude fields). The address will be used to identify the site when sending out the notification letters. Enter the City of the proposed location Enter the State of the proposed location Enter the County/Parish of the proposed location Enter the 2 or 3 letter State/Province Abbreviation. Enter the Zip/Postal Code of the proposed location. If a postal code is not required within the country of the location, leave the field blank. Select the Country of the location by clicking on the down arrow and using the scroll bar at the right. Enter the total Population of the city or town Longitude is the number coordinate that corresponds with the latitude coordinate in identifying the location of the site. Latitude is the number coordinate that corresponds with the longitude coordinate in identifying the location of the site. Select the Location Type for the proposed site by clicking on the down arrow and using the scroll bar at the right. Refer to SUBWAY Partners™ for descriptions of the different location types. Relocation is defined as closing an existing location and reopening at a new location under the same franchise number for the benefit of the Franchisee and the Franchisor. Property Owner is the person or company that owns the property. |
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| Section 10 - Closest SUBWAY® Locations |
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Use the YES or NO button selector to identify if Notification Letters have already been sent for this location. If letters have already been sent, use the space provided to explain. It is important to note who sent the letters, when and to which stores. Please note that headquarters sends out ALL letters for proposed locations, unless an alternative process has been approved by Site Development and Approvals. Enter in the four closest stores and their distances in the Store# and Distance fields. The distance is the measurement between the proposed location and the existing store. Include the four closest stores, even if the distance is greater than 10 mile / 16.09 kilometer radius. If an existing store is in another territory, it is still your responsibility to identify that location. If you would like additional notification letters sent, list these stores and distances in the comments section at the end of this form. The Site Development & Approvals Team strives to get the notification letters out within 24 hours of receiving the Site Evaluation Notification Letter Request. If the site evaluation Notification Letter Request is filled out correctly, we can get the evaluation process underway within hours of receipt.
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